Do you have previous experience organising projects and processes? Are you looking for a role that blends administrative excellence with meaningful community work? If so, this could be the perfect opportunity for you!
We are looking for a Project Administrator to support the delivery of our Horizon Plan – a collection of projects at the heart of Westway Trust’s new strategic vision. You will provide essential administrative support across a range of projects – from local economic development to archiving initiatives, working alongside senior managers and community members.
This is a varied role with the opportunity to be involved in design, delivery and evaluation meetings. It is ideal for someone who is proactive, well-organised and eager to make a positive impact
Key responsibilities of the role include but are not limited to:
Support up to five projects of different scales and size, all of them important to the Westway Trust.
You will work with at least 3 different more senior managers who will be briefed about the range of your projects. You will be expected to use excellent time management to accommodate the peaks and troughs of the range of projects and manage the expectations of the project leaders.
One of your projects will be the secretarial function of the Safer Neighbourhood Board working with the Chair. This will involve taking minutes, arranging meetings, distributing papers for the meetings, booking spaces and circulating actions and diary arrangements for the participants.
You will support a new Economic Development Project and an Archiving project, both for at least one day a week. These projects will be newly designed and you will be part of this working with the project managers and community members. This will involved taking meeting notes; circulating information; collecting and processing data and processes relating to payments of project related invoices; liaising on all aspects of project administration, scheduling and reporting.
You will nurture positive relationships and information flow within the project groups.
You are a key member of the project delivery team and will be expected to demonstrate the Trusts Values and to work positively in accordance with the Trust’s Equal Opportunities, Safeguarding, Health, and Safety Policies.
Essential Experience, Skills and Attributes
Experience of designing and delivering high quality, proactive project administration
Experience of working within a busy office
Experience of scheduling, taking minutes and chasing up actions.
Proficient IT skills, ability to gather information and report meaningful outputs
Excellent written and verbal communication skills with the ability to write short reports and create presentations and other communications.
Experience of research
Experience of creating useful templates to support projects.
Experience in prioritising competing demands and workloads.
Experience of team-working and collaboration with an eye for detail
Understanding of the needs of diverse communities and commitment to equality of opportunity and anti-racism.
Desirable Skills
The ability to speak a language other than English
Benefits of working with us:
Great location in the heart of Portobello, North Kensington
Generous holiday entitlement of 25 days per year + statutory bank holidays
Sick pay scheme
Investor in People (IiP) employer
Free gym membership at health club one minute walk from the office
Pension scheme
Life Assurance
Season ticket / bicycle loan
Free eye test voucher
The application deadline is Wednesday 21 May when applications will be reviewed and shortlisted for interview. However, we reserve the right to close the application early. An early application is strongly recommended.